Before you employ a new employee, you must check that the job applicant is allowed to work for you in the UK. Employers can either:
There are three steps to conducting a manual document-based right to work check.
Obtain original documents from either List A or B
Check that the documents are genuine and that the person presenting them is the prospective or existing employee .
Make a clear copy of each document in a format which cannot manually be altered
*All copies of documents taken should be kept securely for the duration of the worker’s employment and for two years afterwards.
** You should ensure that you do this in the presence of the holder. This can be a physical presence in person or via a live video link. In both cases you must be in physical possession of the original documents.
Employers can use Identity Document Validation Technology (IDVT) via the services of an IDSP to complete the digital identity verification element of right to work checks for British and Irish citizens who hold a valid passport (including Irish passport cards).
It is not mandatory for you to use a certified provider; you may use a provider not featured within the list available for you to choose from on GOV.UK if you are satisfied that they are able to provide the required checks.
* You must retain a clear copy of the IDVT identity check output for the duration of employment and for two years after the employment has come to an end.
**Can be done remotely.
The Home Office online service supports checks for a range of individuals, depending on the type of immigration documentation they are issued with like Biometric Residence Card (BRC), Biometric Residence Permit (BRP) and Frontier Worker Permit (FWP).
Change: You cannot accept or check a physical BRC, BRP or FWP as proof of right to work.
*Employers will not be able to accept or use share codes which begin with the letter ‘R’ or ‘S’ as these are designed for other services. Only share codes with ‘W’ are acceptable.
**The online service allows checks to be carried out by video call.
In any of the following circumstances please contact ECS:
You need to recheck the right to work of those individuals who have time-limited permission to work in the UK.