BS 7858:2019: What information to request during the BS7858 Screening Process?

BS 7858:2019: What information to request during the BS7858 screening process?

The organization responsible for BS7858 (BS 7858 2019) should request the following information at the appropriate point of the screening process.

The prospective employee's personal details required in line with BS7858 standards:

• Full name
• Any other names
• Aliases
• Full address history for the last five years
• Date of birth
• National insurance number
• Right to work documents
• SIA (Security Industry Authority) licence number and expiry date, if applicable

Following details of the individual are also required for completing BS7858 Screening:

• Education
• Employment
• Any periods of self-employment
• Unemployment (if applicable)
• Gaps in employment (including career breaks, etc.), if applicable

Other key considerations for BS7858 2019 screening:

• Details of cautions, convictions for criminal offences, motoring offences and any pending actions.
• Bankruptcy proceedings and court judgments (satisfied and unsatisfied), financial judgments in the civil court and individual voluntary arrangements (IVAs) with creditors.
• A statement, in writing, authorizing the organization to reach current and former employers, government departments, educational establishments for verification of a continuous record of the individual’s career and history.
• A declaration signed by the individual which acknowledges that employment is subject to satisfactory screening, that the individual consents to being screened and will provide information when required, that information provided is correct, and that any false statements or omissions could lead to termination of employment with immediate effect or in line with the company policy and regulation.

If a person has opted out of appearing on the electoral roll, other forms of evidence such as recent utility bills, bank statements should be requested to confirm the individual’s current address of residence.

If a concern appears during the search, the individual should be invited by the organization to make representation and produce evidence about the concern. If the organization is satisfied with the individual’s representation and the organization is satisfied that the individual’s financial history does not constitute a risk, the following should apply.

• If single or multiple CCJ(s) are more than £10 000 (whether satisfied or not), top management or an authorized person, having reviewed the documentation, signs to accept the risk.
• If the individual is bankrupt, top management or an authorized person, having reviewed the documentation, signs to accept the risk.
• If the individual is or was a director of another organization, top management, or an authorized person of the employing organization, having reviewed the documentation, signs to accept the risk.

An organization should not make an offer of conditional employment to the individual unless:

• The level of risk in the intended employment has been evaluated and is deemed to be acceptable and documented.
• Preliminary checks have been done and are satisfactory.
• Limited screening has been completed and is satisfactory.
• Conditional employment should end if full screening is not completed satisfactorily within the stipulated time.

Keywords: BS 7858, BS7858, BS 7858 2019, BS7858 Screening, BS7858 Standards